Membership

1All meetings will be held under BSMA Constitution and Rules governing BSMA Membership an Competitions.

2.All Riders must hold a BSMA Licence.

3.Non BSMA Members must obtain a Day Licence, but must produce an alternative licence as evidence of capability.

4.All subscriptions and monies due will be paid before a rider takes part in any event. Membership is per family. The committee reserve the right to amend riding fees as and when considered necessary.

5.Non members will be charged day membership.

6.Age groups and classes shall be BSMA rule book. Automatics may join on attaining 6years of age.

7.All riders must provide a marshal for each event, who must be 18 years or over. Marshals must make themselves conversant with flag signals and marshalling duties.

8.Any Marshal who leaves their post or fails to carry out their duties will be reported to the stewards. Their decision as to the outcome will be final.

9.UPGRADES – Riders may upgrade to the class they will be riding in the following season after 1st October – licences to be endorsed by club secretary.

10.All riders shall produce machines for scrutineering before riding in any of the club events Scrutineering as per BSMA rules, FRONT AND REAR CHAIN GUARDS MUST BE FITTED.

11.Correct Backgrounds and numbers must be in place before scrutineering.

12.RIDING IN THE PADDOCK IS STRICTLY PROHIBITED. At the first offence a rider will forfeit his best result of the day. A second offence carries a penalty of exclusion from the meeting.

13.NO PILLION PASSENGERS to be carried at any time. Non-Compliance with this rule will render the rider automatic exclusion from the meeting.

14.NO ENGINES WILL BE STARTED BEFORE 10.00am or at the discretion of the Clerk of the course.

15. FLAGS (Parents please instruct your rider accordingly) Non Compliance with flag instructions will render the rider automatic loss of points for that race.

16.All members will be expected to keep the area around their vehicles clear of litter and to clear said area at the end of the day.

17.CLUB members must book in for events no later than 9.30pm on Thursday prior to that meeting. Thereafter they will not receive priority over visiting riders.

18. If a rider fails to cancel his/her entry for a meeting he/she may be liable to pay half the entry fee for that meeting before signing on at the next meeting attended.

19.BSMA Double booking rule applies. The riders name and group will be forwarded to the BSMA secretary for circulation to other BSMA clubs for 28 days suspension.

20.SSSMXC Reserve the right to cancel or alter any date or event without prior notice and to refuse member permission to ride or remain on any site controlled by the club.

21.Signing on and scrutineering shall commence at 8.30am and Close at 9.30am.

22. The decision of the First Aid personnel is final.

23.The points system for Club Championship Points:-

1st – 45 points2nd – 43 points 3rd – 41 points

4th – 39 points5th – 37 points 6th – 35 points

7th – 34 points8th – 33 points 9th – 32 points

  And so on down to one point for last place.

24.Trophy meeting points will be at the discretion of the serving committee.

25.There will be 10 Club Championship meetings, open to members only. The best 8 to count for points. Riders must attend 6 meetings on or before the last Club Championship round to qualify. All races will count for points on each day; a rider must complete the course and pass the chequered flag unaided to qualify for points.

26. There maybe a winter Championship series, that is also open to Non-members. At the discretion of the serving committee

27. The BSMA semi final, Final, Nationals, will not count as meetings attended towards Club Championship series.

28. Injury, Sickness and holidays will count towards Club championship attendance if the competition

  Secretary is informed in writing within seven days after the event.

29. All parents will be prohibited from the starting area; Failure to comply will result in exclusion from

  the meeting.

30. There will be no changing of machines unless authorised by the Chief starter.

31. Gate positions will be decided by pegs for the first race of the day, followed by race positions for

  subsequent races.

32.There will be no prize money for AMX races.

33. In the interests of safety, young children must not be in the track area unattended. Dogs must be kept on a lead at all times.Parents and spectators are not permitted on to the track area unless on marshalling duties – they must remain in the designated spectator areas.

34.All protests must go to the Clerk of the Course who will make a decision. If you cannot agree with his ruling, a written protest accompanied by a fee of £25 must be handed to him. This will then be passed to the stewards for their decision. If your protest is upheld your fee will be returned.

35.All Novices to wear a fluorescent bib for a minimum of six races.

36.There will be no practicing on Land used by the Club without the express permission of the committee. Such an offence can carry a twelve-month ban.

37.All vehicles used for transportation of motocross bikes MUST carry an adequate fire extinguisher (Min 1.5kg – not water)

38.Sprocket guards to be fitted to all machines entering events.

Management and Administration

39.Membership - the club shall be formed of family memberships, being Families consisting of parents (whether riders or not) together with children of the said Family (whether riders or not).

40. Membership to the club shall cease as at 31st December each year, and shall become renewable as at 1st January.

42. An Annual General Meeting of Club Members shall be held at the end of the calendar year or at such time as determined at the preceding AGM.

43.The business of the AGM shall include the presentation of the accounts for the previous financial year, a report by the chairman; Election of a Committee; Followed by any rule amendments deemed necessary and voted by the members.

44.Any Member intending to propose any amendments to the rules of the club shall submit such proposal in writing to the secretary not less than 21 days prior to the AGM. Any rule changes must be approved by the AGM. The AGM may also propose and vote amendments under Any Other Business on the Agenda.

45. A Committee headed by the Chairman, shall be elected by the members to be responsible for the Administration and organising events during the forthcoming year, and who shall stand down at the AGM. Any Committee member may choose to stand for re-election. Changes to the Committee shall be at the discretion of the committee standing prior to the AGM.

46.Only Club Members have the right to vote, and there is only one vote per family.

47.In the event of that the AGM is postponed to January of the following year, memberships must be taken out on or before the meeting, in order to procure a vote.

48.Nominations for committee positions must be submitted in writing, to the secretary at least 21 days

  prior to the AGM. In the event of there being insufficient candidates for vacancies, the Annual General

  Meeting may elect members without prior nomination.

49.The Committee shall consist of elected persons nominated at the AGM

50. The Committee shall have the power to opt co-opt (in the event of a resignation) additional committee members as they see fit. Any member co-opted shall hold office only until the next AGM, when he/she shall be eligible for re-election.

51.The Committee shall have the power, during their term of election, to deal with all matters, including amendments to riding fee and concession to elected committee in the event that such changes deem necessary.

52.The Committee shall have the power to expel or suspend, or temporarily suspend, any member who shall offend against the rules of the club, or whose conduct, in the opinion of the committee, renders him/her unfit for membership. Before any member is expelled, the secretary shall give him/her 14 days written notice to attend a meeting giving him/her the opportunity to answer the complaint made against him/her. Any misdemeanours falling within the rules of the BSMA shall be reported to the secretary of the Disciplinary Committee of the BSMA.

53.At all the meetings of the committee, each member present shall have one vote. Proxy votes will be

  accepted, in writing. The Chairman shall preside at all meetings, but if has signified his inability to

  attend the Vice Chairman shall preside.

54. An Agenda together with minutes of the previous meeting shall be forwarded to Committee Members

  at least five days prior to the meeting (where possible). The Secretary should be notified of all

  matters to be included in the agenda, together with any apologies for absence.

55. Minutes of meetings and/or accounts shall be available for inspection by Club Members upon request.

56. The Treasurer shall provide to the Committee a meeting-by-meeting balance sheet, together with the

  quarterly balance sheet of the Club funds. These documents shall be available for inspection by Club

  Members upon request. The year-end accounts shall be audited prior to the AGM for presentation to the

  Members.

57. A Child Protection Officer representing SSMXC will be in attendance at every club ran event. A policy statement

  is available on request

58. Club records should be kept for a minimum period of five years.

59. DISSOLUTION CLAUSE

  Should the Club cease to exist, after discharging all debts and liabilities the remaining assets shall not

  be paid to or distributed among the Members but shall be given or transferred to some other voluntary

  organisation having objects similar to those of the Club.